The benefits of hiring an external meeting venue

Sick of being stuck in the same old boardroom with fluorescent lights and stale coffee? Are you craving a meeting environment that sparks creativity, boosts engagement, and leaves you feeling ready to return to the office hungry for more? Look beyond the walls of your office and discover the magic of a meeting space that inspires you. 

Nestled just a stone’s throw from London, the New Forest Collection of meeting spaces offers natural beauty and a unique blend of convenience and tranquillity, promising to revitalise your meetings and leave your team brimming with fresh ideas.

Picture your team gathered around a rustic table in a light-filled room overlooking a sprawling meadow. Sunbeams wave at you through the windows, birdsong just outside, calling for you to enjoy the great outdoors once all the meeting notes and agenda are cleared up. With a diverse portfolio of charming hotels nestled amidst the ancient woodlands and picturesque villages of the New Forest, the New Forest Collection provides a curated selection of spaces ideal for meetings of all sizes and styles. Whether you envision a brainstorming session for a small team, a corporate retreat for a larger group in a modern conference centre, or an incentive trip with team-building activities in the heart of nature, the New Forest Collection has you covered.

Benefits of hiring an external meeting venue

Professional atmosphere:
External meeting venues often provide a professional and well-maintained environment. This can create a positive impression on clients, partners, and employees, enhancing the overall image of your organization.

Advanced technology and equipment:
Many external venues are equipped with state-of-the-art technology, including audiovisual equipment, presentation tools, and high-speed internet. This can contribute to smoother and more effective meetings.

Dedicated staff and services:
External venues typically have dedicated staff to assist with meeting logistics, catering, and technical support. This allows your team to focus on the meeting content without worrying about the logistical details.

Cost-effective:
In some cases, hiring an external venue can be more cost-effective than organizing a meeting in-house. External venues often offer packages that include meeting rooms, catering, and other services, potentially saving on individual costs.

Variety of spaces:
External venues usually offer a variety of meeting spaces with different capacities and layouts. This allows you to choose the most suitable setting for your specific meeting requirements, whether it’s a boardroom, conference room, or auditorium.

Neutral ground:
Meeting at an external venue provides a neutral ground, which can be beneficial for negotiations or discussions where both parties need to feel on equal footing. This can help in fostering open communication and collaboration.

Focus and productivity:
Being away from the regular office environment can help eliminate distractions and promote focus. Participants are often more likely to stay engaged and productive during the meeting.

Networking opportunities:
External venues may host multiple events, providing opportunities for networking with other professionals and organisations. This can lead to potential collaborations and partnerships.

Accessibility and convenience:
External venues are often located in central or easily accessible locations, making it convenient for participants to attend. This can be especially beneficial if attendees are coming from different locations.

Fresh perspectives:
Changing the meeting environment can stimulate fresh ideas and perspectives. It can break the routine and encourage creative thinking among participants.

Staying in the New Forest

When you want to enjoy a charming meeting space, the New Forest Collection is truly a fantastic location to escape the hustle of city life and enjoy a lighter space to explore work agendas. At the New Forest Collection, you can enjoy all the perks of a professional and fully-equipped meeting space with the added beauty of the gorgeous New Forest National Park just outside the window. Whether it’s a relaxed setting to explore new company ideas, the call for green spaces to spark creativity, or the invite of an external meeting venue complete with gorgeous hotel facilities, the New Forest Collection will provide the perfect space.

At the New Forest Collection, you’ll find a host of fantastic meeting rooms available to cater to small or large groups. Perfect for brainstorming sessions, creative meetings and collaborative thinking in an entirely new setting. Within each meeting space, you can enjoy several packages with benefits such as unlimited hot drinks and refreshments, fully air-conditioned rooms and charming historical spaces complete with beautiful views just outside. Bartley Lodge’s event space can accommodate up to 150 delegates and provides enough space to host everyone, as well as the enticing offer of team building days on site! Bartley Lodge is just minutes away from the M27 for easy access when travelling via car and you’ll find a flexible range of meeting spaces, beautiful terraced areas and picturesque lawns for inspiring conversation.

The similarly charming Beaulieu Inn can accommodate up to 250 guests within its elegant interiors, providing the perfect setting for team building and external corporate meetings. The other external meeting venues in the collection include the contemporary Georgian townhouse Forest Lodge. Here, you’ll be in the perfect location to explore the foodie town of Lyndhurst and just four miles from the M27 for easy travel links from across the country. Here, you can simply hire a meeting space for a minimum of 10 delegates for 24 hours, enjoy an express venue for your external meeting, or enjoy a corporate retreat for your whole team.

Another fantastic venue in the collection is the grand Burley Manor. A Baronial Manor House known for romantic escapes and the sights of the neighbouring Red Deer sanctuary. The Burley Manor meeting space houses up to 100 delegates in converted barns. The original barn offers the perfect location for brainstorming during the day and a fabulous location to enjoy the beauty of the New Forest in your free time, hosting a corporate event, chatting with colleagues and making the most of some quality downtime.

Each location offers several meeting venues with a variety of views just outside, providing a serene and relaxed backdrop. Whether you need a meeting room to consult with a client at a great midway point, you’re looking to escape city life and tackle some creative thinking in a new environment, or you’d like to treat your team to some fresh perspective outside of your usual four walls, you’ll find it at the New Forest Collection. For more information about the meeting spaces, and the packages you require, or to learn more about what would best suit your needs, please get in touch directly with your details.

Aside from great meeting spaces, the New Forest Collection is also home to an abundance of calming and comfortable hotel rooms, onsite restaurants, onsite wellness treatments at Burley Manor, indoor swimming pools in Bartley Lodge, Forest Lodge and Beaulieu Inn, onsite EV charging, and picturesque green spaces. Perhaps treat your team to some work and play and enjoy an extended stay in the striking New Forest National Park. Who knows, perhaps upon your return, the fresh air and newly forged colleague relationships will lead to a breakthrough for your team and some innovative business strategies.

Nearby, you’ll find plenty of incredible walking routes, gorgeous sights in the National Park, the witching village of Burley, various animal activity centres and parks, and an abundance of charming pubs and cafes in the neighbouring villages of the New Forest.